NEKSAG Annual Meeting - Spring 2017 (Minutes)
The 2017 Annual Meeting was called to order by President Angie Banks.
Officers present were Vice President Tammy Clouston, Secretary Ross Clouston and Treasurer Tossie Kirkham.
• Ross read the meeting minutes from the 2016 meeting.
• Tossie gave the 2016 Treasurer’s Report and provided a breakdown of deposits and expenditures.
• ADVERTISING OPTIONS- With the prevalence of social media, it was decided to continue to promote our events through social media. NEKSAG will resume the practice of sending Thank You cards to all of our sponsors and those that donate. We will also resume sending letters to a mailing list of participants from prior years.
• ROYALTY PRIZES- NEKSAG will continue to award tiaras, sashes and buckles to the NEKSAG Royalty. Royalty competitions will be held at the NEKSAG Kick Off.
• HIGH POINT AWARD BY AGE GROUP – There was a consensus to continue to award personalized sweatshirts for each high point per age group for running and pleasure classes at the end of the year.
• WEBSITE- Angie advised the annual fee for the website and NEKSAG will continue with the same service and design.
• YEAR-END RIBBONS/TROPHIES – In 2016 as in previous years, NEKSAG had a dire shortage of small “keeper” trophies for the 6 and Under age group. In 2017, NEKSAG will give 6 and Under participants a rosette ribbon for end of year points placings 1st-3rd place. The Rosette will be the same style as those given to the 17 and Under for 2nd and 3rd placings. A flat ribbon will continue to be given for those placing 4th- 6th. A participation ribbon will continue for those children not placing within top 6.
RULE BOOK CHANGES REINING - Avid reiners expressed their concerns over the available reining patterns and age groups. The discussion led to change Reining from an Open class to 17 and Under and 18 and Over. Only one reining pattern will be used the entire year for 17 and Under. This pattern comes from the Kansas State Fair 4H rulebook. Three additional patterns will be chosen by an experienced reining committee to be used by the adults, 18 and over. See rulebook for those patterns.
HALTER CLASSES – Not a change, rather an addition to include that any equine breed is eligible to be shown as long as they fit either the age or height requirement of existing NEKSAG classes.
CHANGING AGE GROUPS IN OPEN CLASSES - In the interest of making competition more fair to children and hopefully garnering more entrants, Kegs, Keyhole and Stake Race will be split into two age groups, 13 and Under and 14 and Over.
TRAIL CLASS – Not a change, rather an addition to reflect a trend in trail patterns. The trend in trail patterns has gone to showing at varying speeds over log/poles obstacles. Verbiage has been added stating the trail pattern may include walk/trot/lope over log/poles as one or more of the obstacles required out of the five in this class. Measurements between log/poles for each gait are provided in the rulebook.
2017 SCHEDULE A tentative schedule was discussed among present Saddle Club representatives. The 2017 Show season is going to be very active, with several show dates being scheduled at each participating saddle club. The schedule will be promoted soon as we clarify a few dates. **As we know many clubs struggle with number of available volunteers at shows, so as participants and/or showwatchers, please assist whenever possible. Whether it be manning the gate, working the announcer stand, or assisting the judge, your efforts are invaluable!
ELECTION OF OFFICERS Election of officers took place and the following persons were voted for the 2017 season: Tammy Clouston as President, Billie Jackson as Vice President, Angie Banks as Secretary and Tossie Kirkham as Treasurer/Points Keeper. Someone is still needed to take over trophies/ribbons.
NEKSAG Annual Meeting - Spring 2016 (Minutes)
At 1 p.m. on 24 January 2016, the annual NEKSAG meeting was called to order by President Angie Banks. Officers present were President Angie Banks, Vice President Tammy Clouston and Secretary Ross Clouston.
Ross read the minutes of the 2015 meeting. Denise Herrman moved and Sheila Chalfant 2nd to approve the minutes. Motion passed.
As Treasurer and Points Keeper Tossie Kirkham was unable to attend, Tammy gave the Treasure's report as provided by Tossie. Sheila Chalfant moved and Julie Jamvold 2nd to approve the minutes. Motion passed.
It was discussed whether to advertise this year in the Green Acres. With the abundance of social media, it was decided to focus our efforts on social media and flyers at various events and locations. Denise Herrman moved and Sheila Chalfant 2nd to not advertise with Green Acres this year. Motion passed.
We discussed trophies for the 6 and under children and ribbons for the other minor age groups. There enough ribbons purchased last year for the 7-17 age groups to have a 2nd and 3rd place ribbon awarded at the banquet. As there is usually a little difficulty finding trophies for all the 6 and under participants, it was discussed giving “keeper” trophies for 1st, 2nd and 3rd place and ribbons for 4th, 5th and 6th. The children would have to compete three times in each class to be eligible for these awards. If there is a child that is at the banquet that did compete, but did not meet the qualifications, a single participation ribbon could be given to the child. Denise Herrman moved and Brianna Cluck 2nd for “keeper” trophies be given to 6 and under 1st, 2nd, 3rd places, ribbons for 4th, 5th, 6th places, and the ribbons to be purchased by NEKSAG. Denise Herrman moved and Tammy Clouston 2nd that NEKSAG purchase all ribbons for junior awards as needed. Motion passed.
Ross Clouston broached the idea of individual year end high point for each age group. The points to be earned on the individual and ALL the points they earn throughout the season count towards the high point. It does matter how many horses the person rides. Sheila suggested breaking the high point into two awards (judged event/speed event). Instead of a trophy, a more practical award (such as buckle, personalized jacket, chair, etc) be given to the winners. Sheila moved and Ross Clouston 2nd to have individual high point year end award for each age group in judged events and in speed events. Motion passed. Denise Herrman moved and Ellen Hug 2nd to put a maximum of $400 to be spent on all 12 awards (the basis of the amount to be $25 maximum for each award and the other $100 for to be personalization of all awards) paid for by NEKSAG for all 12 awards. Motion passed. Sheila Chalfant and Julie Jamvold volunteered to be the High Point Award Committee.
The website was addressed and Tossies' concerns of the current Weebly site not being user friendly and costly for her to do her updates to the points and any other areas she needed to work on due to her internet service. The general consensus was the website is very nice and now that bugs were worked out, being easy to use. A couple of suggestions were made (such as a banner on the front page to advertise the next upcoming event) to better the site which Angie Banks would implement. The suggestion was made for Tossie to email the updated points to Angie and she could then update the standings on the site. Lorae Myers moved and Angie Stephens 2nd to keep the current website and to pay the Weebly bill, $49. Motion passed.
Angie Banks had several proposed changes to the current rule book and all were discussed. Angie Stephens moved and Sheila Chalfant 2nd to approve the changes. Motion passed. In addition to cleaning up verbiage and clarifying a few rules, the following changes were made:
-In the event of a show with two judges, the judged event contestant would pay double entries and would earn points from each judge to go towards their yearend points.
-The entry fee for NEKSAG classes is $2.00 per class as set by NEKSAG. If the club chooses to have a higher fee (ie $3.00 per class) then NEKSAG must be notified at least 2 weeks prior to the show in order to have the higher entry fee advertised.
-Verbiage was placed indicating the distribution of the entry fee for both $2.00 and $3.00.
-Timer fees/Number fees are at the discretion of the saddle club, but they may not exceed $5.00. If there are to be additional fees charged by the saddle club, NEKSAG must be notified at least 2 weeks prior to the show so the fee can be advertised.
-At the two benefit shows, in addition to the $1.00 entry fee, there will be a 2.00 timer fee and a $2.00 number fee assessed. All proceeds to NEKSAG.
-The written description of Reining pattern #2 will be corrected to match the drawing of the pattern. As no judge seems to pick Reining pattern #3, the current pattern #3 is deleted and the new Reining pattern #3 will be what is described in the 2015 written pattern for #2 (slow small figure eight then large fast figure eight).
-Clarified the definition of “assisted rider” to include people assisting in judged events. “Any person inside the arena to assist the competitor”.
-Any horse (nominated or not) may compete in any class only ONE time for points and show placings. If the horse is ridden more than once, the rider earning the placing/points must be designated and any other riders will be considered exhibition rides and thus will be awarded no points or placings for that class. (This clarifies what appeared to have been written to address nominated horses only)
As per NEKSAG rules, Royalty shall be picked at the Spring Benefit show. There is 3 at least three months before the kickoff show, so that should be enough time for saddle clubs to elect their respective royalty. Discussion was had as to the prizes given to the four Royalty chosen and the budget for the prizes. Sheila Chalfant moved ad Julie Jamvold 2nd to give the Royalty winners a buckle and also a sash and tiara (for the Queen and Princess) with a $250 budget to cover all prizes. Motion passed. Tammy Clouston volunteered to get the buckles, sashes and tiaras.
The 2016 show schedule was created.
Elections of officers. All current officers expressed their willingness to continue in their positions. Lorae Myers moved and Angie Stephens 2nd to keep the current officers in their current positions for 2016. Motion passed. Susie Jacobs and Tammy Clouston continued with the prize committee. It was noted that anyone can obtain donations for the fall benefit auction. Trina Earl and Jan Eddie continued with the Trophy committee.
Meeting adjourned at 3:45 p.m.
NEKSAG Spring Meeting was Saturday, January 31, 2015 at the Lancaster City Building
-Advertising in the Green Acres again this year
-Trophies: Need more little trophies for yearend 6 & Under age groups.
NEKSAG will be purchasing 2nd & 3rd place ribbons for yearend placing for 7-13 age groups. The ribbons will not have the year placed on them.
-NEKSAG will be PAC Approved again this year.
-Class pricing: It was voted to bring class cost back down to $2.00 per class for all NEKSAG classes.
If the club has a non-NEKSAG point class, they will keep a $1 and not owe NEKSAG the $0.25.
-Strongly suggest to all Saddle Clubs to add English Pleasure to your show bills. NOT a NEKSAG class just a suggestion.
Jr. Barrels (horse 7 & Under): Horses that compete in this class, may NOT compete in any age group Barrel Racing classes. These horses are also NOT allowed to be the LEAD Horse in Two-In-A-Line Barrels.
Jr. Poles (horse 7 & Under): Horses that compete in this class, may NOT compete in any age group Pole Bending classes. These horses are also NOT allowed to be the LEAD Horse in Two-In-A-Line Poles.
-If your Saddle Club plans to follow 4-H rules instead of NEKSAG rules, it must be stated prior to and on show bill.
Standard Class Charge (may vary - up to individual clubs)
- $0.25 Goes to NEKSAG Year End Award fund
- $0.75 Goes to Club sponsoring show
- $1.00 remains for payback, prorated 40-30-20-10 - pay 4 places, ribbons to 6 for 12 and under.
All other classes are up to individual clubs.
At Year End Award Banquet, those horse and riders nominated and have shown at least 3 times in their event class are paid out to 6 places. Traveling trophies are awarded to the first place in each category. If winner wants to keep trophy and not return, there is a $65.00 charge to replace it with a new one.
- All 6 years and under nominated riders get a trophy to keep, regardless of placing.
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