The meeting was called to order by President Kathy Baker
Officers present were: President Kathy Baker, VP/Secretary Deanna Lanter and Treasure/points Tossie Kirkham.
Deanna read the minutes from the 2020 meeting and they were approved.
Tossie gave the 2020 treasurers report, providing a breakdown of deposits and expenditures throughout the year. Treasurer’s report was approved.
Items of discussion:
Nomination forms: Reminder to all NEKSAG members who wishes to nominate their horse to complete the nomination form with a currentemail address and attach a check for all nominations. In return the NEKSAG points keeper will email the participant with a confirmation number, such as 2021-1, 2021-2 and so on to verify that they did nominate for that current show year. We also suggested that the nomination forms be turned into a NEKSAG Officer with a check attached and not the entry stand.
Year End Awards: Only 1 high point award (chairs, shirts, sweatshirts etc…) will be awarded for each participant. If person wins both dual age groups as 6 & Under, and 9 & Under; 18 & Over, and 40 & Over. The person will still receive recognition and point payouts, just not dual awards. This was created several years ago to create added incentive for people to compete in as many classes as they could and win a year end “high point award”. Moved and seconded.
Running thru Alleyway or gate: For clarification it was asked how much of the horse needed to be “in” the allyway or gate to be considered not running thru. In the current rule book states “your horse’ nose must be at the gate or alleyway”. This rule was left alone but amended by adding the participant will get one warning for not following the rule and the second warning will be a DQ from that class or time. This was moved and seconded.
3 show rule – It was discussed if we should change the three show rule to a two show rule to qualify for year end awards. After discussion, this rule will remain the same as you must compete in a qualifying class/event 3 times, regardless of placing to qualify for year end awards.
Green Acres – It was moved and seconded that we continue putting an ad in the Green Acres paper with all the shows listed to help with attracting new attendance. Tossie will contact Green Acres.
Dog Webs – Approved and seconded to accept the bill from Dog Webs for $20/yr
Ribbons for the 9 & Under year end awards were discussed. Susie Jacobs is donating ribbons from the Muscotah Saddle Club. Sheila Chalfant will take a look at them to see if they can be reworked and used at the year end banquet for 6 & under participants.
Royalty: It was moved and seconded that there would be a NEKSAG King and Queen, no alternates. Crowns/sashes/Buckles will be awarded. Individual clubs can still have all their King, Queen, and alternates participate for the NEKSAG King and Queen.
The 2021 Year End Banquet will be held at the Valley Falls 4-H building. Ellen Hug will check a date for us in early November 2021.
Incentive Work Schedule: - It was discussed that no one really used the new NEKSAG Incentive Work schedule that was presented in 2020. All clubs are encouraged to announce during their show to ask for volunteers to help run gate, help set up arena, set barrels, poles and flags.
Election of officers – It was moved and seconded that the 2021 officers remain the same with the addition of adding Sheila Chalfant as points keeper.